The Access to Sustainable Energy Programme or ASEP attaches great importance to responsible and transparent management of personal data.
Below we provide users with information as to
- who they can contact at ASEP on the subject of data protection
- what data is processed when they visit the website
- what data is processed when users contact us, subscribe to newsletters or press releases or use other ASEP online services
- how they can opt out of the storage of data
- what rights they have with respect to us
Information on the collection of personal data
ASEP processes personal data exclusively in accordance with the EU General Data Protection Regulation (GDPR) and the German Federal Data Protection Act (Bundesdatenschutzgesetz, BDSG).
Personal data are, for example, name, address, email addresses and user behaviour.
Data controller and data protection officer
Please contact ASEP’s data protection officer if you have questions specifically about how your data are protected
ASEP Office, Department of Energy Center, Rizal Drive, BGC Taguig City 1632, Philippines
Data processing is the responsibility of Access to Sustainable Energy Programme (ASEP).
ASEP only processes personal data to the extent necessary. Which data is required and processed for which purpose and on what basis is largely determined by the type of service you use or the purpose for which the data is required.
Collection of personal data when visiting our website
When visiting the ASEP website, the browser used automatically transmits data that is saved in a log file. ASEP itself processes only the data that is technically required in order to display the website correctly and to ensure its stability and security.
Each time the website is accessed, the data stored includes, but is not limited to, the page that is viewed, the IP address of the accessing device, the page from which the user was redirected, as well as the date and time of access.
The data in the log file is deleted after five days.
When you visit the ASEP website, small text files known as ‘cookies’ are stored on your computer. They are used to make the online presence more user-friendly and effective overall. Cookies cannot run programs or infect your computer with viruses.
Processing of personal data when contacting us
When contacting us by phone, personal data will be processed to the extent necessary in order to handle the enquiry.
The legal basis for the processing of data in connection with communication by phone is Article 6 (1) e GDPR.
Other online services
To access other ASEP online services, for example job offers or registering for training courses, it is necessary to enter personal data for further processing. The corresponding data privacy policies for the respective service apply.
Processing of personal data in connection with social network use
These online presences are operated in order to interact with the users that are active on these sites and platforms and to inform them about projects and services. By clicking on a social network’s logo, the user is redirected to the ASEP presence on the respective network.
When users visit the platforms, personal data is collected, used and stored by the operators of the respective social network, but not by ASEP. This is also the case even if the users themselves do not have an account with the respective social network.
The individual data processing operations and their scope differ depending on the operator of the respective social network. ASEP has no influence on the collection of data or its further use by the social network operators. We are not fully aware of the extent to which, where and for how long the data is stored; to what extent the networks comply with existing obligations regarding erasure; what analyses are conducted and links established with the data; and to whom the data is disclosed.
Disclosure to third parties
ASEP does not pass on personal data to third parties unless it is legally obliged or entitled to do so by law.
Duration of data retention
User data will not be kept any longer than is necessary for the purpose for which it is processed or as required by law.
IT security of user data
ASEP accords great importance to protecting personal data. For this reason, technical and organisational security measures ensure that data is protected against accidental and intentional manipulation and unintended erasure as well as unauthorised access. These measures are updated accordingly based on technical developments and adapted continuously in line with the risks.
Reference to user rights
Visitors to the ASEP website have the right
- To obtain information about their data stored by us (Article 15 GDPR)
- To have their data stored by us rectified (Article 16 GDPR)
- To have their data stored by us erased (Article 17 GDPR)
- To obtain restriction of processing of their data stored by us (Article 18 GDPR)
- To object to the storage of their data if personal data are processed on the basis of the first sentence of Article 6 (1) 1 f and e GDPR (Article 21 GDPR)
- To receive their personal data in a commonly used and machine-readable format from the controller such that they can be potentially transmitted to another controller (right to data portability, Article 20 GDPR).
- To withdraw their consent to the extent that the data has been processed on the basis of consent (Article 6 (1) a GDPR). The lawfulness of the processing on the basis of the consent given remains unaffected until receipt of the withdrawal.
Users also have the right in accordance with Article 77 GDPR to lodge a complaint with the competent data protection supervisory authority. The competent authority is the Federal Commissioner for Data Protection and Freedom of Information (BfDI).